Departmental Key Administrator List
VP & Secretary Regents Patrick Ryan 5-2007
VP for Research Karen Houghtaling 4-1185
EVPCFO Jane Jakeway 5-2998
VP for Communications Margie Gonzales 3-5800
VP for Government Relations Terry Ianni 6-2734
Provost’s Office Kerry Nisbett 4-9290
President’s Office Beth Brow 4-6270
VP and General Counsel Beth Humpert 4-0304
Faculty Senate Office Ann Marshall 4-0303
Neighborhood IT JD Jordan 7-5756
VP for Student Life Judy Johnston 4-5132
Flint/Dearborn Chancellors Beth Brow 4-6270
Athletics, Director of Beth Brow 4-6270
VP for Development Beth Brow 4-6270
EVP for Medical Affairs Beth Brow 4-6270
Building Mcard Access and Key Issuance Guideline
- Ruthven Facilities and Operations (Shannon Meeks, Building Manager) handles all key distribution and Mcard access for the Ruthven Building. Keys and building Mcard access may not be requested directly from the key office.
- The building hours are 8:00am to 5:00pm Monday – Friday; doors unlock at 7:15am and lock at 5:30pm. Only regular employees will be given building keys and Mcard access. Building access should be requested only for those staff members who regularly need access outside of normal working hours.
- Keys and Mcard access to the building after hours for students, temporary employees and visitors is to be provided by a regular employee or by arranging security services and not by providing or loaning keys or Mcards.
- Key Administrators may request after hour access for recurring meetings that will be considered by the Ruthven Building Manager based upon meeting information. Including but not limited to a Ruthven Building staff member(s) is in attendance and attendees must be UM Faculty or staff. Form available on the Ruthven website. Allow at least 3 business days for processing of door access.
- The Key Administrator from your department must submit a Building occupant form on the Ruthven website to make arrangements for key distribution and after hours Mcard access to the building.
- Keys and Mcards are NOT transferable. Individuals who no longer are eligible to have Ruthven Building keys or Mcard access due to termination, change in duties, change in location, etc. must notify & return keys to the Ruthven Building Manager.
- It is the responsibility of each departmental Key Administrator to ensure that all keys are returned and building access is communicated to the Ruthven Building Manager using the Ruthven website.
- The Building Manager manages a database containing a list of employees holding keys, key numbers, building Mcard access and other pertinent information. An annual key report will be sent to departmental key administrators for their review, verification and correction.
- After-hours building access is through Mcard only.
- Employees are responsible for keeping their key and Mcard in a secure location.
- All lost keys and Mcards must be immediately reported to the Ruthven Building Manager.
For questions or concerns, please contact us at 764-3402.
Building Occupants Form for Building & IT Onboarding & Off-Boarding
Department Key Administrator’s are responsible for submitting a Building Occupants form which notifies Ruthven Operations for the following services for both onboarding and off-boarding purposes:
- Key distribution
- After-hours building access
- Mail services
- List of building occupants and relevant building email groups
- Phone needs, if new
ITS MiWorkspace Neighborhood IT:
- Computer support
- Printer support
- Meeting space technology support
(authentication required)